Drupal and Web Governance

What is Web Governance?

"Web governance" is a method and concept to manage a large number of sites and contents operated within an organization while maintaining the control. Web governance is sometimes interpreted as a tool only to unify the appearance of the site, but it is rather used to manage the Web at a reasonable cost ahead of double investment in the system, and to send out information on the Web, to strengthen collaboration among departments and not to miss business opportunities.

Web governance problems faced by large organizations

In a large organization, hundreds to thousands of people are involved in updating and managing the site. Depending on the organization, each department may own a separate site, managed independently by the web staff of that respective department.

For management of large-scale sites it is essential to divide the administration of the site among multiple divisions. However, the more the management is distributed among many people, more difficult it is to control or supervise the management.

Depending on the organization, each site may be built on a separate CMS or platform, in which case, management of the content is extremely complicated. Even trivial things, such as changing the organization's logo and banner, may need mobilization of web staff in all departments within the organization. Also, in some cases, it may be necessary to get the changes done from external contractors by paying additional cost.

If a change in specifications of a large number of products or a significant reorganization of services is demanded, then a further extensive revamp will be required. The costs and efforts of this revamp are immeasurable.

What if the large amount of content in the organization was unified and managed on a single platform? Mobilization of Web staff in each department can be minimized and the cost of revamping each platform can be drastically reduced. Also, human error due to the involvement of many people can be minimized. This is also an effective means from the perspective of organizational risk management.

Solve Web governance problems with Drupal

Compared to other CMS and platforms, Drupal's strong point is that you can efficiently reuse the contents of the site. It is able to publish one content in various display methods and data formats efficiently. Drupal has implemented the function of categorizing those contents and managing them while linking them with users and organizations. It is also possible to set very detailed permissions for users and organizations.

By using these flexible content management functions and detailed permission settings of Drupal, it becomes possible to efficiently unify and manage a large amount of content in the organization.

We propose Drupal as a means of efficient and secure content management, and a means of robust web governance within the organization.